SAP Tutorial - Part 22 - Sales & Distribution - Pricing - Part 9

SAP Billing - Combine Billing for deliveries with different date

When using transaction VF04 or Billing (background), the date of the billing document (e.g. the current date) must be entered (In VF04 : settings, default data.)

In VF06 or background: variant with parameterization) to avoid an unwanted split due to the billing date.

This OSS notes is very helpful :-

11162 - Invoice split criteria in billing document

36832 - Invoice split in fields from the sales order




Billing Spilt by Item Category

In trx VTFA (if your billing is sales order based) choose your billing type and SO type, there select your item categories and there select the field VBRK/VBRP data. In that field you will see the currently used routine. With the help of your ABAP guy create a copy of that routine under a different number and add your lines of code. Let's say you use routine 001.

FORM DATEN_KOPIEREN_001.

* Header data
* VBRK-xxxxx = ............
* Item data
* VBRP-xxxxx = ............
* Additional split criteria

DATA: BEGIN OF ZUK,
MODUL(3) VALUE '001',
VTWEG LIKE VBAK-VTWEG,
SPART LIKE VBAK-SPART,
END OF ZUK.

ZUK-SPART = VBAK-SPART.
ZUK-VTWEG = VBAK-VTWEG.
VBRK-ZUKRI = ZUK.

ENDFORM.


This is how it should look after modification:


* Header data
* VBRK-xxxxx = ............
* Item data
* VBRP-xxxxx = ............
* Additional split criteria

DATA: BEGIN OF ZUK,
MODUL(3) VALUE '001',
VTWEG LIKE VBAK-VTWEG,
SPART LIKE VBAK-SPART,
PSTYV LIKE VBAP-PSTYV, <- New line
END OF ZUK.

ZUK-SPART = VBAK-SPART.
ZUK-VTWEG = VBAK-VTWEG.
ZUK-PSTYV = VBAP-PSTYV. <- New line
VBRK-ZUKRI = ZUK.

ENDFORM.

After this routine is created and activated place it as the default copy control routine instead of the old ones.




Maximum number of items in FI reached Message no. F5 727

If you hit the above erros when you create an invoice in SD, the corresponding accounting document is not created.

The error is as follows:

Maximum number of items in FI reached Message no. F5 727

Diagnosis
The maximum number of items for an FI document ('999') has been exceeded.

System response
FI documents have a 3-digit item counter that limits the number of items permitted per document.

Procedure
If the documents with an excessive number of items come from another application area
(e.g. sales, logistics, order accounting), you can configure the system to the effect that
these documents are summarized in FI. "

How could this error be solved as none of your invoices are getting accounted in FI?

To overcome this, the only way was to break the accounting invoices, 1 with 950 items and the other with the rest.



Restricting Number Of Items In Billing Doc

You can restrict delivery with delivery tolerance, thereby causing invoicing of the desired.

or

Go to SPRO>>>IMG>>>Sales & Distribution>>>Billing>>>Billing Documents>>>Country-specific features>>>Maintain Maximum No. Of Billing Items.

This is where you can define a maximum number of items allowed for all billing documents within a given sales organization.

However, maintaining data here is not enough alone to bring about a billing split by number of billing items.

You must also go to copying control for order/delivery to billing document at item level under "Data VBRK/VBRP" and maintain routine 006 "individual invoice limited" or a similar routine that accesses the data maintained here.